Electronic Invoice Approvals

The system-based and automated solution for processing of incoming and outgoing invoices provides comprehensive support of the entire invoice cycle from its receiving, scanning, automated data extraction and validation, through its approval within a workflow process and its handover to the ERP systems, and all the way up to its storage in a secured repository and its long term archiving.

Digitalization of incoming invoices and electronic invoice approvals accelerate invoice processing, reduce workload related to manual data entry into various systems and, last but not least, prevent unintended losses or damage to invoices. It also provides an indication of the current approver who is to decide on the particular approval process stage, as well as an overview of missed due dates, which leads to an improved company cash flow.

Features

• Electronization (scanning) of incoming invoices, support of bar codes
• Data extraction based on OCR and their validation compared with operating databases
• Secure repository of all the documents
• Management of the approval process including customized workflows
• Integration with the SAP enterprise system (and other systems)
• Possible integration with the data box system (ISDS)
• Detailed management of access authorizations
• Easy and fast invoice search
• Creating notifications, in particular on approaching due dates
• Simple installation and configuration of the solution

Benefits

• Reduced costs associated with processing of incoming invoices, copying and printing
• Efficient, fast and transparent invoice approval process
• No lost invoices
• Improved company cash flow
• Reduced costs associated with searching for invoices